7 Reasons to Use Workforce Scheduling Software

Workforce scheduling software is an essential tool for any business with a mobile workforce. The obvious benefit is that it helps you better manage your workers, their skills, and your assets. But did you know there are several bonus benefits of using workforce scheduling software?

1. Enables more streamlined business growth

A workforce scheduling tool replaces a lot of unnecessary emails, phone calls, manual spreadsheets, and paperwork. By removing the manual work and streamlining your resourcing, your business is freed up to scale more efficiently. An agile workforce scheduling tool such as Alloc8 both enables and allows for business growth. 

2. Improves your asset visibility

As a business owner with a likely evolving pool of resources, you will understand the challenges of keeping on top of all your assets, employees, and their qualifications. By collating all of these moving parts of your business into one place, you will get an overarching view of your assets. Advanced workforce scheduling software will also let you know when your employee’s certifications have expired, keeping you on track. You can also attach documents easily to individual equipment to track maintenance and servicing.

3. Keeps you compliant

Every state in Australia has strict and important legislation about the:

• Maximum number of hours allowed in a shift
• Minimum time allowed between shifts, and;
• Maximum hours allowed to be worked in a week.

By using workforce scheduling software like Alloc8, you won’t need to spend time worrying about staying compliant. The software is built so that it’s not possible to schedule any worker that has reached any of these legislative limits. Additionally, once a worker has reached any of these limits, your scheduler will be notified with a warning. This alleviates more of your time and frees you up to focus on your core business activities.

4. Ensures you meet the FairWork Australia Awards

It is crucial that you pay your staff correctly and in compliance with the FairWork Australia awards. Alloc8 lets you preset awards into your workforce scheduling software to ensure you are paying the correct award for a shift type. This feature will save you time in interpreting timesheets, minimise errors and will keep your business breach-free. An advanced feature it the ability to customise the awards to union or non-union EBAs specific to your company. 

5. Streamlines your invoicing process

Another benefit is the ability to integrate your project invoicing with your accounting system. Not only does this streamline your business systems, it also means you can invoice your clients correctly. This feature helps you get your bills paid faster and keeps your cash flow rolling. You can also configure your invoicing based on your particular schedule of rates and billing rules, unique to each project or even specific booking.

6. Empowers and protects your workers 

Workforce scheduling software helps you combat worker fatigue by easily tracking worker hours. A worker will be locked out from being assigned to a job once they have reached the maximum number of hours allowed in one week. This feature keeps you compliant and your workers safe. A workforce scheduling tool also empowers your workers and streamlines and improves communication. Using the tool, they can see who they’ll be working with, what tools they need, and can view and submit their timesheets easily. They also have the ability to receive critical information and safety alerts in real-time.

7. Saves your business money

Business inefficiencies can set businesses back by hundreds of thousands every year. By reducing manual workloads, scrapping outdated paper forms and streamlining your workforce scheduling, you will be saving your business both time and money. Scheduling tools help prevent losses and reduce the amount of resources spent on scheduling. 

To find out more about how workforce scheduling software could benefit your business, contact us today.